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Consitution and By -Laws
The official name of this Association is the "Camden County Vocational and Technical Schools Alumni Association."
Active members in this association consist of graduates of the high school or post-secondary division (day or evening programs) only.Â
Associate members in this association consist of people who attended CCTS for at least one (1) full year but did not graduate. They shall be elected to associate membership by two-thirds vote of the members present at the general meeting. An associate member shall have all rights and privileges except voting or holding office. If no active member wishes to run for office, then an associate member may be elected as an officer by a majority vote.
Honorary members in this association consist of people who are or were a member of the CCTS faculty or administration, or are recommended by the association. They shall be elected to honorary membership by two-thirds vote of the members present at the general meeting. An honorary member shall have all rights and privileges except voting or holding office. If no active member wishes to run or office, then an honorary member may be elected as an officer by a majority vote.
The Officers of this Association consist of a President, Vice President, Secretary and Treasurer and such other officers as duly authorized and appointed.
The President shall preside at all meetings of the Association and of the Executive Board. He or she shall appoint all committees except as otherwise provided for, and shall be an Ex-Officio member thereof. He or she shall attest with the Secretary all instruments executed in the name of the Association and shall join him or her in signing all orders with the Treasurer for payment of money.
Should the President be absent or unable to act, the Vice President shall perform all the duties of the President. The order of succession is President, Vice President, Secretary and Treasurer.
The Secretary shall keep correct minutes of the Association and Executive Board Meetings, and with the President, shall attest all instru- ments in the name of the Association. He or she shall keep a list of members, their names, addresses, telephone numbers, occupations and member status. The Secretary will mail notices of all meetings of the Association to all members at least ten (10) days prior to the meeting.
The Treasurer shall receive all monies due to the Association and shall from time to time deposit or invest the same in such a manner as the Executive Board authorizes. The Treasurer shall not make any payments unless authorized to do so by the Association or the Executive Board in a written order signed by the President or the presiding officer at the meeting at which the order was passed, and countersigned by the Secretary. The Treasurer's signature as well as the signature of the President or Secretary must be on all checks before making any disbursements. The Treasurer shall keep careful and accurate accounts of all monies and securities received and of all payments made, and at all regularly scheduled meetings make a report of the financial condition of the Association. The books shall be open at all times to the inspection of the Executive Board and once a year they shall be audited by an Auditing Committee appointed by the Board.
The President, Vice President, Secretary and Treasurer shall constitute the Executive Board.
The Board shall be the Executive Committee of the Association; it shall have general supervision and control of the Association business not otherwise provided for. It shall keep regular minutes of its proceedings which shall be open at all times to the officers and members of the Association and shall make a report at each meeting.
The four (4) members of the Executive Board shall be elected from the Association at large during the June meeting.
The Executive Board shall have the power to accept resignations from officers, and to fill any vacancy in any of the offices by a temporary appointment to continue until the next regular election of the Association.
Special meetings of the Executive Board may be called by the President, or in his/her absence or inability to act the Vice President, etc.
Election of Officers shall be by ballot and shall be held at the June meeting during even numbered years. A majority of the votes cast for any office is necessary to elect.
The officers shall serve for two (2) years. They will be inducted at the September meeting.
One candidate shall be nominated for each office by a nominating committee appointed by the President. Nominations can also be made from the floor at the May meeting.
Stated meetings of the Association shall be held as scheduled according to the annual program drawn up by the Executive Board.
Special meetings shall be called by the President or Executive Board by a written request of at least five (5) members. During such meetings, no business except that specified in the call shall be transacted.
At the stated meetings the following shall be the order of business: 1) Report of Executive Board 2) Report of Treasurer 3) Report of Committees 4) Communications 5) Deferred or old business 6) New Business 7) Adjournment. The order of business shall not be changed except by consent of two-thirds of members present.
Notices of all meetings shall be sent to all members at least ten (10) days prior to date thereof by the Secretary.
Ten members, including officers, shall constitute a quorum for the transaction of business at all meetings.
All resignations shall be in writing and shall be tendered to the Executive Board.
Any member may propose expulsion of any member or members for due and proper cause. Any member may be expelled by a vote of three-fourths of the members present at any regular meeting, provided Notice of Proposed Expulsion is given to the member and to the Board at least ten (10) days before action is taken.
These By-Laws may be amended at any regular meeting upon a two-thirds vote of the members present, provided that a copy of the proposed amendment is mailed to each member of the Association at least ten (10) days prior to the date of the meeting.
A sum of ten dollars ($10.00) will be collected from each member each year.